Restaurant365 API integration services for scheduling, payroll, AP, and OpenData sync

1) Workforce schedule and shift-change API

We expose schedule blocks, assigned roles, open shifts, and shift-change request states. This enables downstream staffing forecasts and lets HR or payroll tools compare planned labor versus actual punch events.

Typical use: a regional operator pulls each location's next 14-day roster and merges it into a labor-cost planner to flag risk windows where prep or closing crews are undersized.

2) Time punch and attendance reconciliation API

Time punches, correction notes, and dispute statuses can be normalized into a canonical attendance stream. This is useful when payroll batches need clean and explainable time records.

Typical use: finance teams run nightly comparisons between punch totals and payroll-ready hour summaries before exporting to an external payroll provider.

3) Payroll export bridge module

Restaurant365 documentation references payroll export and payroll batch workflows. We build a connector that packages approved hours, job codes, tips, and date windows into your internal payroll format.

Typical use: franchise groups map multiple legal entities into one standardized payload that can be processed by central payroll operations.

4) Inventory count and variance sync API

Manager count sessions from mobile can be extracted with timestamps, location identifiers, and item-level deltas. This supports variance analysis and food-cost control models in external BI tools.

Typical use: data teams calculate weekly variance trends by concept and trigger alerts when high-cost SKUs drift outside tolerance bands.

5) Accounts payable task-state integration

AP-related action queues in mobile operations can be mirrored into ticketing or procurement systems. We include state mapping for pending, approved, rejected, and exception handling.

Typical use: accounting controllers receive webhook-style notifications when AP tasks cross SLA thresholds, reducing invoice processing lag.

6) Communication and task event extraction

Secure employee communication events and schedule-response metadata can be integrated as non-content operational signals, preserving privacy while supporting workflow automation.

Typical use: operations dashboards show unresolved schedule requests by store, role, and manager queue age for escalation planning.

Scenario A: Multi-location payroll pre-check pipeline

Business context: A restaurant group with weekly payroll cycles needs early error detection before payroll submission deadlines.

Data/API: punch events + approved time-off + schedule assignments + payroll export rows.

OpenData mapping: normalize labor records into a central attendance ledger and expose a validation API for payroll teams and accountants.

Scenario B: AP task SLA monitoring for finance leadership

Business context: Controllers need real-time insight into pending AP actions across locations to avoid delayed vendor payments.

Data/API: AP task status, assignment, due date, location tag, and approval event timestamps.

OpenData mapping: task-state stream flows into a metrics API and BI dashboard that highlights queue-age exceptions.

Scenario C: Inventory variance intelligence loop

Business context: Operations teams want to link count variance with menu mix and purchasing behavior.

Data/API: mobile inventory count sessions, item deltas, unit costs, and period filters.

OpenData mapping: item-level records are transformed into a variance API consumed by forecasting and procurement models.

Scenario D: Staffing risk alerting for busy service windows

Business context: District managers need proactive alerts when planned staffing does not match expected demand periods.

Data/API: forward schedules, shift changes, late approvals, and historical punch adherence.

OpenData mapping: labor data is exposed to a rules engine that emits notifications to workforce coordinators.

Scenario E: Unified operator data hub across vendor tools

Business context: Enterprises run Restaurant365 alongside POS, vendor, and banking connectors and need one harmonized model.

Data/API: location master data, shift/punch records, AP events, and inventory snapshots plus partner connectors.

OpenData mapping: a canonical API layer provides clean datasets for finance, operations, and compliance teams.

Auth/session bootstrap (pseudocode)

POST /api/v1/r365/auth/session
Content-Type: application/json

{
  "username": "ops.manager@example.com",
  "password": "******",
  "tenant_id": "brand-us-west"
}

Response 200
{
  "access_token": "jwt_or_session_token",
  "expires_in": 3600,
  "scope": ["schedule.read","punch.read","ap.read"]
}

Response 401
{
  "error": "AUTH_FAILED",
  "message": "Invalid credentials or tenant mismatch"
}

Schedule and attendance extraction

GET /api/v1/r365/workforce/schedule?location_id=104&from=2026-04-01&to=2026-04-14
Authorization: Bearer <ACCESS_TOKEN>

Response 200
{
  "location_id": 104,
  "shifts": [
    {
      "employee_id": "E991",
      "role": "line_cook",
      "start_at": "2026-04-03T09:00:00-05:00",
      "end_at": "2026-04-03T17:00:00-05:00",
      "status": "approved"
    }
  ]
}

Error handling includes pagination boundary checks, stale token refresh retry, and idempotent pull windows to avoid duplicate shift ingestion.

AP workflow event webhook

POST /api/v1/r365/webhooks/ap-task
X-Signature: sha256=...

{
  "event": "ap.task.updated",
  "task_id": "AP-882193",
  "location_id": "TX-22",
  "status": "pending_approval",
  "updated_at": "2026-04-14T13:09:02Z",
  "amount": 412.86,
  "currency": "USD"
}

Response 202
{
  "accepted": true,
  "trace_id": "evt_79ba..."
}

Compliance and privacy considerations

Restaurant365 deployments are commonly US-centric, so labor and payroll-linked integrations should align with state labor-law record retention and access controls. For clients serving California consumers or employees, CCPA-style data handling policies are relevant for disclosure, deletion workflow design, and role-based access. If data is processed for EU entities, GDPR principles such as data minimization, purpose limitation, and auditability should be applied.

Our implementation model uses customer-authorized access, scoped credentials, encrypted transport, and action logs. We avoid collecting unnecessary personal fields, and we design interfaces to return only fields required by each business workflow.

Market positioning and user profile

Restaurant365 positions itself as an all-in-one restaurant operations platform spanning accounting, workforce, inventory, and payroll. Recent public materials indicate coverage from independent operators to enterprise and franchise groups, with a US-heavy market footprint and mobile support across Android and iOS for frontline managers and hourly employees. This profile makes it a B2B operations data source where integration value centers on labor control, finance accuracy, and cross-system reporting.

Recent platform messaging in 2024-2026 references broader automation in payroll/accounting workflows and ongoing mobile improvements such as timecard disputes and expanded inventory/AP usability, which directly increases the quality and timeliness of data available for integration services.

About our studio

We are a technical service studio focused on app interface integration and authorized API integration for global clients. Our team has deep implementation experience in mobile workflows, financial operations, and backend data engineering, which lets us move from protocol analysis to production-ready interfaces without handing off between multiple vendors.

For Restaurant365 projects, we usually operate across four tracks: account/session workflow mapping, data-object normalization, service implementation, and test/document delivery. This gives stakeholders one accountable delivery path from requirement intake to acceptance testing.

• Authorized app interface analysis and endpoint extraction
• OpenData / OpenFinance-style data modeling for operations and accounting
• API source delivery (Go, Node.js, Python) with runnable examples
• Automated scripts for scheduled sync and exception retries
• Interface documentation, test plans, and deployment guidance
• Two engagement options: source-code delivery from $300, or usage-based pay-per-call API access

Contact information

Share your target app and integration goals, and we will propose scope, timeline, and delivery mode.

Open contact page

Preferred intake details: required data objects, target system, expected call volume, compliance constraints, and delivery deadline.

Workflow and delivery plan

1. Requirement alignment: confirm which Restaurant365 capabilities are in scope (schedules, punches, AP, inventory, payroll export).
2. Protocol and schema mapping: define auth, object fields, pagination rules, and error taxonomy for each endpoint.
3. Implementation sprint: build API adapters, retry logic, and secure token handling in your preferred runtime stack.
4. Validation: execute test cases on date windows, partial failures, and reconciliation checks against expected report totals.
5. Handover: deliver source code, API docs, deployment notes, and optional hosted endpoint onboarding.

Typical first delivery is 5-15 business days depending on scope breadth and approval dependencies.

Deliverables and FAQ

Deliverables: API specification, auth flow report, runnable integration source code, data dictionary, test plan, and support handoff notes.

Can you support both Android and iOS contexts? Yes. We design interface implementations around backend data contracts so client platform differences do not break API stability.

Do you provide raw extraction only? We provide both extraction and operational endpoints, including transformation, filtering, and webhook/event outputs.

How do you reduce operational risk? We include idempotent jobs, explicit retry limits, field validation, and audit logs for each data sync batch.